Position Description – Bookkeeper
Position Title
Bookkeeper
Role
The bookkeeper is responsible for the billing of clients, processing of client receipts, account management and debt collection, payment of supplier bills, processing of employee pays, bank reconciliations and generation of monthly reports.
Hours
Casual/Part Time or Full Time as agreed
Reporting Relationship
The bookkeeper reports to Stephen Pisani. Conditions of employment are outlined in the Contract of Employment.
Wages
The Award covering this position is the Clerks – Private Sector Award 2010.
Summary of Duties
Client Invoicing and Receipting
- Bill all clients on a timely basis, filing copies as per documented procedures;
- Record client payments and prepare daily banking;
- Issue client statements on a monthly basis.
Supplier Payment and Expenses
- Collate supplier invoices into weekly and monthly payment runs, streamlining payment processes wherever possible;
- Ensure all supplier bills are appropriately authorised for payment and process payments when authorised;
- Record supplier payments and office expenses in MYOB/Xero accounting software, coding to appropriate accounts.
Debt Collection
- Report overdue accounts to partners on a monthly basis;
- Ensure account statements are sent to all clients with an outstanding balance once a month;
- Follow up overdue accounts via phone, letter and email as per procedure;
- Document all debt collection activities in a manner that can be readily accessed and viewed by other staff.
Reconciliations of Key Accounts
- Reconcile all bank accounts;
- Reconcile all loan accounts;
- Reconcile wages, PAYG tax and Superannuation;
- Reconcile Profit and Loss Ledger, Creditors Ledger and Debtors Ledger.
Budgets and Financial Statements
- Assist in preparing annual budgets and entering these into the MYOB/Xero company file;
- Make end-of-month journals as required;
- Prepare draft monthly financial statements
- Provide additional reports as required.
- Maintain a subscription to MYOB/Xero software and update software on an annual basis.
Quarterly Business Activity Statement
- Assist in the preparation of figures for quarterly Business Activity Statement
Office Maintenance
- Provide administrative support to the Director including typing, emailing, photocopying etc;
- Manage incoming and outgoing correspondence as directed;
- Monitor stock levels and maintain office supplies as directed;
- Participate in meetings, workshops, training, and seminars as directed;
- Implement office procedures as directed;
- Maintain records and paperwork as directed;
- Assist with marketing tasks as directed.
Records Management
- Manage client database as directed;
- Assist with document preparation and layout as directed.
Work Health and Safety
- Assist the Director to be compliant with the WHS Act, 2012;
- Fulfill all duties of the WHS Act 2012 as required;
Other
- Any other duties as directed.
Knowledge/Qualifications/Experience
Essential
- Sound working knowledge of MYOB and Xero;
- Sound knowledge of office administration systems and processes;
- Knowledge of Microsoft Office Suite and Outlook;
- Sound bookkeeping knowledge, including bank reconciliations and BAS preparation.
desirable
- Certificate 4 in Finance (Bookkeeping).
Skills and Abilities
Relationships with clients
- Ability to relate to clients in a positive, friendly and efficient manner;
- Ability to relate to clients from different cultural and socio-economic backgrounds;
- Ability to assist with client enquiries in an effective, helpful and positive manner
Administration
- Sound clerical and administrative skills;
- Ability to use word processing and spreadsheet programs, and email at an advanced level;
- Ability to produce business correspondence, proofread for grammar, spelling and punctuation within the scope of this role;
- Knowledge of records management systems
Communication skills
- Oral and written communication skills of a high order.
Work ethic
- Ability to meet deadlines;
- Ability to organise work in to maximise efficiency;
- Ability to work as part of a team;
- Attention to detail and high level of accuracy;
- Ability to manage workload and prioritise tasks;
- Ability to work under pressure;
- Excellent time management skills.
Other
- Reliable and honest;
- Willingness to provide a Police Clearance;
- Willingness to comply with all policies and procedures of the company;
- Ability and willingness to undertake any other tasks as directed.
THE PISANI FAMILY
Does this sound like you?
To apply for this position, please forward a cover letter and your CV to Sonya.Michael@pisanigroup.com.au
Our Mission
Our Core Values
We’re more than a close-knit team, we’re a family
Great things in business are never done alone; they’re done by a team of people.
